Administrative Manager – New York, NY, United States | Works

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December 1, 2021

Position: Administrative director

Description of the organization

Design Trust for Public Space is a non-profit organization dedicated to the future of public space in New York City. Our projects bring together city agencies, community groups and private sector experts to make a lasting impact – through design – on the way New Yorkers live, work and play. For 26 years, Design Trust has been a leader in the public space movement. Native New Yorker Andrea Woodner founded the Design Trust in 1995 to bring design expertise and systems thinking to the public realm, when public space was often seen as an afterthought. Design Trust’s work can be seen in all five boroughs and has inspired other cities.

Our current and upcoming projects include: Design Trust Tender: The restorative city, a call for projects dedicated to exploring how public space and the built environment can be used as a tool to advance health equity; Open edge, a resident-led process to design new public space in Lillian Wald Homes and serve as a model for NYCHA across town; Neighborhood municipalities, working with NYC Small Business Services, we will provide local organizations (such as BID) and small businesses with the tools to recover as key community anchors; Go out NYC, a project aimed at increasing access to arts and culture in the city’s public spaces, in partnership with SITU and the Mellon Foundation; and Outdoors in New York, a multi-phased, coalition-led effort to define the future of open dining and al fresco dining for New York City. For more information, visit www.designtrust.org.

The Design Trust strives to create a better New York City and believes that it is essential to create a strong internal culture. We create spaces, opportunities and resources for communities to actively engage with each other, their neighborhood and their city. We adopt a listening and learning posture. Likewise, our team is the most important tool we have to achieve our goals. This position will be a key part of that culture.

Summary of position

The Administrative Director oversees the office operations and internal affairs of the Design Trust. The manager, working closely with the CEO, is responsible for operations, tax management, human resources and workflow to keep the organization running smoothly while maximizing quality and efficiency. The Manager will help bridge the gap between program teams, providing project, outreach and event support. The manager must be analytical, knowledgeable and organized with a proactive attitude and strong leadership skills. They must enjoy multitasking and working in a fast paced entrepreneurial environment. Sharing our passion for public space and our mission, the Manager, in coordination with around ten employees, provides essential administrative and financial support to Design Trust.

Reports to: Executive director

Responsibilities include:

Administration and operations – Oversee and manage internal systems and operations, in close collaboration with the CEO, to ensure that the organization fulfills its missions. This includes

  • Management of the Design Trust premises, 40 Worth Street office and the upcoming refurbishment of the space
  • Supervise technology and communication equipment and systems and our IT management contract
  • Manage all suppliers and subcontractors
  • Manage all technology consultants, human resources, time management, and liaise with PEO (health and benefits, payroll for staff of ten, in accordance with employee policies and procedures.)
  • Support the planning and recording of board and committee meetings
  • Provide administrative support to the General Manager as required.

Program support – Provide support to the program team on a number of important public space projects.

  • Manage the Fellow Forum initiative, by creating a structure and an organization around our network of importation of alumni
  • Manage the Fellows Forum Grant initiative
  • Support the seven active projects of the Design Trust portfolio with administrative support

Financial direction – Support internal financial procedures:

  • Record keeping, including internal controls
  • Risk management for compliance with best tax and governance practices
  • Manage the part-time accountant and part-time controller

Background, skills and qualifications required:

  • Bachelor’s degree and at least 2-3 years of experience in non-profit management
  • Strong organizational skills that reflect the ability to multitask and prioritize seamlessly with excellent attention to detail and meet deadlines
  • Demonstrated knowledge of office administration, management, technology, equipment and systems
  • Demonstrated ability to handle confidential information with discretion, adapt to various competing demands and demonstrate the highest level of responsiveness
  • Ability to work independently while being comfortable within a diverse and multidisciplinary team, including the board of directors, staff, supporters and the public
  • Thrives in a dynamic and fast-paced work environment; ability to manage multiple tasks and projects simultaneously with attention to detail
  • Strong intellectual curiosity and problem-solving skills

Compensation:

The Design Trust offers a competitive salary based on experience and an excellent package of benefits (health, dental, vision and 401 (k) with an equal employer). In addition, Design Trust employees enjoy plenty of vacation and sick leave, enjoy a flexible working environment, and work with a talented team of people on public space projects that have a real impact on New Town. York.

About the Design Trust for Public Space
Design Trust for Public Space is a nonprofit organization that brings design innovation to New York City public space. Design Trust is an equal opportunity employer and encourages people of all abilities, ethnicities, sexes, national origins or ancestry, socio-economic status, race, status of former incarcerated, religions and sexualities to apply. Design Trust is also committed to accessibility and working with you to develop an accessibility plan. For more information, visit www.designtrust.org.

How to register:

Applications will be accepted by email only and will be reviewed as they arise. Only complete applications will be considered. Due to the volume of applications, only shortlisted candidates for the first round of interviews will be notified. No phone calls or office visits please.

To apply, send the following as a full PDF file:

1. A cover letter explaining your qualifications for the job, along with salary requirements

2. Your CV (2 pages maximum)

Name your PDF file “lastname_name.pdf” and send your full application to: [email protected] with “Admin Manager” written in the subject line.



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